A centralised, on-brand email signature deployed automatically across every mailbox in your organisation. Update the logo, the legal disclaimer or a campaign banner once, and it lands correctly in everyone's outgoing email, without anyone copying and pasting a template again.
Left alone, email signatures drift: old titles, wrong logos, disclaimers that quietly went out of date, and everyone's format looking slightly different. Centralised signature management fixes this at the source, applying one managed template across every user and updating it centrally whenever something needs to change.
Signatures are applied server-side across Outlook, mobile and webmail, so there's nothing for staff to install, copy or remember to update themselves.
Logo, colours, fonts and layout are locked to your brand guidelines across every mailbox, so every email leaving the business looks like it came from the same company.
Confidentiality notices and any required legal wording are managed centrally, so a wording change is a single update rather than a request to every individual staff member.
Drop a promotional banner, event notice or seasonal message into every signature at once, and swap it out again the moment the campaign ends.
Here's an example for a fictional company. Staff just write their email and hit send. The signature, banner and disclaimer are added automatically on the way out, whichever app or device they sent it from.
Hi Daniel,
Thanks for the time on Tuesday. I've attached the revised supplier scorecard. Could your team review the delivery figures before our catch-up next week?
Kind regards,
This email and any attachments are confidential and intended only for the named recipient. If you have received it in error, please notify the sender and delete it. Northwind Traders Pty Ltd ABN 00 000 000 000.
Name, title, phone numbers and office come straight from each person's Microsoft 365 profile. When someone is promoted or changes number, their signature updates on its own.
Promote an event, offer or announcement on every outgoing email, then swap it out or remove it centrally when the campaign ends.
Legal wording is managed in one place, so a change is a single update rather than a request to every staff member.
Example signature for a fictional company. Yours is designed around your brand, and can vary by department, role or office.
Tell us what your current signatures look like and where the inconsistencies are. We'll come back with a simple plan to get everyone on the same, on-brand template.
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